The following documents will be required if you are visiting a relative in Japan.
Please note that these documents are sent to the applicant, NOT to the Embassy of Japan. These documents must be valid and issued within the last three months of the date of submission.
- (A-1) DOCUMENTS FROM THE GUARANTOR / HOST
- Original invitation letter with a reason for the invitation. The letter should be addressed to the Japanese ambassador.
- Original staying programmes and schedule in detail, covering the period of stay.
- (A-2) DOCUMENTS FROM GUARANTOR WHO PAYS FOR THE APPLICANT’S TRAVEL EXPENSES
- Original invitation letter with a reason for the invitation.The letter should be addressed to the Japanese ambassador.
- Original letter of guarantee.
- Either one of the following documents concerning the guarantor.
a) A certificate of income or taxation (issued by municipal office).
b) A certificate of deposit balance.
c) A copy of the counterfoil of the final tax return with the seal of reception of the Tax Office (E-Tax: submit Receipt Notification and Final
Tax Return)
d) A certificate of tax payment (Form 2) - Original staying programmes and schedule in detail, covering the period of stay.
- Certificate of Residence (with a description of his/her family relationship with all family members).
- (When the guarantor is a foreign national) A copy of both sides of the valid Residence Card(the Alien Registration), A Certificate of Residence (with all matters listed except Resident Record Code), and A copy of his/her passport (including the pages of status items, records of entry/departure, and permission of residence.
- Documents to prove kinship(Birth certificate, Marriage certificate, Certified copy of the family register, etc)
Japan Business Visa Requirements For Kenyan Citizens
This is also a short-term visa which is valid for only 90 days. It’s given to Kenyans going to Japan for business trips, and those attending conferences.
- A signed invitation letter from Japan i.e Business partner / official contact/event organizers containing the personal data of the applicant, complete details of the travel arranged by the host organizers (confirming purpose, duration of stay, travel and accommodation arrangement in the member state as well as the financial guarantee). The letter should be addressed to the Japanese ambassador.
- Original staying programmes and schedule in detail, covering the period of stay.
- Duly filled and signed visa application form. Download the Japan Visa Application Form here.
- Your Passport must be valid for at least 3 months and have at least 2 blank pages at the time of application
- 1 recent clear and coloured passport-size photo with a white background.
- Copy of your flight itinerary with dates and flight numbers specifying entry and exit from Japan.
- If you are employed, provide a signed employer’s letter, dated, with contact details of employer and personal data of the applicant, leave of absence from the local company or organization showing position, salary, date of hiring, type of employment (permanent or temporary), date of return to work, purpose of visit as well as financial guarantee. If finances are met by the local company, a recent certified bank statement for the last 6 months will be required.
- If you are self‐employed, you will be required to submit :
- Copy of Kenya PIN Certificate
- Proof of registration with the relevant authorities (e.g. Registration Certificate and Memorandum & Articles of Association)
- Bank statements pertaining to the said business (last 6 months).
Important Documents Download Links
- Visa Application Form
- Invitation letter
- Letter of Guarantee ( English)
- Letter of Guarantee (Japanese)
- Schedule of Stay (PDF)
Japan Visa Fees For Kenyan Citizens
You will be required to pay Ksh 2,750 at the time of collection as the visa fees.
Japan Visa Processing Time in Kenya
It take 4 to 5 working days to process a Japan visa for a Kenya citizen. However, some visa applications require may take up to one month to issue.
Opening hours for Visa enquiries at the Japan Embassy in Nairobi
Monday － Friday
8:30 a.m. – 12:20 p. m. (Submission of Application)
1:30 p.m. － 4:00 p. m. (Collection only)
Saturdays / Sundays / Public Holidays : Closed